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Take full control of your music department
Manage, Track, Communicate & Integrate
Optimo Music Features
Student Management
STUDENT TOOLS
- Manage performance groups
- Create static and rotating timetables
- Comprehensive and detailed reports
- Online roll marking
- Track performance history
- Create and send timetables
- Attendance tracking
EVENT/PERFORMANCE CENTRE
- Programme design
- Concert builder
- Performance tracking
- Ensemble / Student / Cast Listing
Resource Management
INSTRUMENTS & EQUIPMENT
- Itemise and track loans for instruments and equipment
- Loan contracts
- Track and monitor repairs for instruments and equipment
- Budget planning and monitoring
- Manage stage and recording equipment
- Customised barcode labelling for instruments and equipment
MUSIC LIBRARY
- Itemise and track loans for print music, books and recordings
- Simple and advanced searches on print music library
- Create library links to connect resources
- Maintain program notes
Easy Communication
- Communicate with student groups and parents
- Send and save attachments to student files
- Automated reminders
- Email tuition schedule
Report System
- Build and export financial reports
- Build and export attendance reports
- Build comparison reports
- Analysis reports for future budgeting and planning
Automation & Integration
- Integrate and automate with school admin system using our APIs
- SDK’s available
- Enable information sharing by exporting reports
- Integrated barcode printer labelling and scanning package
“After years of using spreadsheets and written records we were surprised to discover how many instruments we actually owned and what the combined value of them was. This information allowed us to budget for a replacement program and update our property insurance. Our instruments are now all tagged with Optimo barcodes, and our staff find it easy to keep track of the entire inventory in relation to loans, repairs and general maintenance.
We are enthusiastic users of Optimo and now wonder why we waited so long to implement it.”
The Canadian Academy – Director of Finance | Japan
The Optimo Onboarding Process
We understand that modernising and transforming your Music Department can be daunting. Optimo Systems offers structured solutions to the complex tasks associated with the management of your music department.
Discovery & Consultation
A thorough consultation with your key personnel and departmental staff will allow Optimo Systems to gain a deep understanding of your department’s unique challenges, workflows, and operational needs. By engaging directly with the individuals who are most familiar with day-to-day processes, we can accurately identify existing inefficiencies, bottlenecks, or areas for improvement. This collaborative approach ensures that any proposed solutions are tailored specifically to your needs and will enhance the overall solution.
Assessment & Setup
Following the discovery and consultation, Optimo Systems will assess you music department’s structure, format, and integrity to determine its compatibility with the Optimo Music platform. This evaluation will highlight any potential issues, such as inconsistencies, missing fields, or legacy formats, that may affect the data import process. Based on these findings, Optimo Systems will present a clear outline of your data’s suitability for migration, along with a set of tailored recommendations.
Integration & Data Migration
Optimo Systems will carry out a comprehensive data cleansing process to ensure the accuracy, consistency, and reliability of your existing records before uploading them into the Optimo platform. This critical step involves identifying and correcting errors, removing duplicates, standardising formats, and ensuring that all essential information is complete and well-organised. Once the data has been thoroughly prepared, it will be seamlessly uploaded into the Optimo Music Solution, making it immediately available for your Music Department to access.
Training & Support
Optimo Systems will provide customised training and professional development tailored specifically for your music staff, ensuring they are fully equipped to utilise the Optimo Music software with confidence and efficiency. Training sessions will be designed around the specific roles and responsibilities of your team, focusing on the features and workflows most relevant to their day-to-day activities. Our personalised approach not only accelerates the learning curve but also empowers your team to take full advantage of the software’s capabilities.
Need to manage other Co-curricular areas?
Check out Optimo’s full range of solutions, all tailored to meet your individual co-curricular needs
Learn More >
Integrated Solutions
Did you know, Optimo provides more than software. Optimo can suppliment your music department with Barcode Tagging and Labelling plus Optimo Storage Solutions.
Barcode Tagging and Labelling
The OPTIMO Printer Package is a customised printer package designed to integrate with the Optimo System. The Package comes with two specialised printers that print customised labels and keycards for instruments, equipment and print music. A scanner is also included.
Music Library Storage System
The Optimo Music Library Storage System has been developed in conjunction with Australian and European manufacturers.
It is unique to Optimo and is available in two standard sizes.
It is unique to Optimo and is available in two standard sizes.
The system has been designed to:
- improve storage capacity of up to 40%
- minimise the use of floor space
- provide easy access with clearly labelled contents
- durable construction with secure, lockable doors
- available in a great range of colours
The Storage System is available in two sizes which can accommodate your print music utilising specially designed suspension files.
Your best-in-practice
music department management solution
Optimo Music makes it easy for music teachers and department heads to provide streamlined learning to students.